Written Programs That OSHA Requires (General)

The following is a quick list of the written programs that we ask for and review during a Safety Audit. The reason(s) that written programs are needed is because they help to ensure compliance with certain OSHA standards and they help to ensure that employee training programs are also consistent and compliant. The most frequently cited (MFC) items on this list are Hazard Communication, Lockout/Tagout, Emergency Action Plans and Fall Protection. The reasons they were cited include, but are not limited to: no written policy in place; policy had not been reviewed and updated and; policy was not enforced. Please note that some of these items are industry specific and that others will only apply if certain workplace hazards and conditions exist. Also, because of constantly changing regulations, the list is subject to change and might not include all OSHA mandated plans, policies, permissions, etc.

Please review this list and let us know if you’d like Houston Forklift Safety to assist with a safety audit or with a written policies and procedures manual. We can be reached by phone or by email. Our phone number is 713.782.0733 and our email address is training@houstonforkliftsafety.com.

  • Hazard Communication/Global Harmonized System (GHS) – OSHA 1910.1200
    OSHA requires employers that have at least one employee and at least one hazardous chemical on-site to have a written hazard communication plan. This was the most frequently cited item on this list.
  • Assured Equipment Grounding Conductor and GFCI – OSHA 1910.309
    OSHA requires a written Electrical Safety program if flexible cord sets (extension cords), electrical connectors and plugs which are not part of the building’s permanent wiring are being used. The purpose of this policy is to specify procedures and guidelines that help to eliminate all injuries resulting from possible malfunctions, improper grounding and/or defective electrical tools in the workplace.

  • Lockout/Tagout (Energy Control) Procedures – 1910.147
    OSHA requires your company to comply with the Control of Hazardous Energy (Lockout/Tagout) Standard if servicing and/or maintenance of equipment and/or machinery takes place at your company during normal production hours.
  • Respiratory Protection – 1910.134
    OSHA requires you to have a written respiratory protection program consisting of written standard operating procedures if your workplace has any of the following hazards and they cannot be controlled by engineering means alone: lack of oxygen; presence of harmful dust; fogs; fumes; gases; vapors; smoke; sprays; mists and if your company has one or more employees who work with a respirator at any time. Please note that personnel dust monitoring is also recommended.

  • Process Safety Management (PSM) – 1910.119
    Any facility that stores or uses a defined “highly hazardous chemical” must comply with OSHA’s process safety management (PSM) regulations as well as the quite similar United States Environmental Protection Agency (EPA) Risk management program (RMP) regulations (Title 40 CFR Part 68).

  • Personal Protective Equipment (PPE) – 1910.132
    Your company must comply with OSHA’s Personal Protective Equipment (PPE) general requirements if you require the use of eye protection, face protection, head protection, foot protection and/or hand protection.
  • Bloodborne Pathogens Exposure Control – 1910.130
    Employers who have employees that might be exposed to blood or other infectious materials while performing normal job related tasks must establish a written exposure control plan.
  • Emergency Action and Fire Prevention Plans – 1910.38, 1910.39 and 1910.120
    Any facility that might require fire response or evacuation due to a chemical release, fire, weather condition or other hazard must have an emergency action and fire prevention plan. Employers with fewer than 10-employees are allowed to deliver these plans verbally. Employers with 10 or more employees must provide a written copy of these plans to each employee. 

  • Confined Space Entry – 1910.146
    OSHA requires all employers to evaluate their workplaces for potential “permit-required” confined spaces. If the evaluations reveals that one or more “permit required” confined spaces exists, then you are required to have a written confined space entry program.
  • Hazardous Waste Operations and Emergency Response (HAZWOPER) – 1910.120
    Employers shall develop and implement a written safety and health program for their employees involved in hazardous waste operations. They must also develop an emergency response plan to handle possible on-site emergencies and coordinate off-site response.
  • Laboratory standard (chemical hygiene plan) – 1910.1450
    OSHA’s Occupational Exposure to Hazardous Chemicals in Laboratories standard (referred to as the Laboratory standard) specifies the mandatory requirements of a Chemical Hygiene Plan (CHP) to protect laboratory workers from harm due to exposure to hazardous chemicals in the workplace.

  • Commercial diving operations (safety practices manual) 1910.420
    The employer shall develop and maintain a safe practices manual which shall be made available at the dive location to each dive team member.
  • Powered platforms for building maintenance (emergency action plan) – OSHA 1910.66
    This standard applies to boom lifts, man lifts, powered work platforms and vehicle mounted work platforms that are used during the interior or exterior building maintenance of a specific structure or group of structures. Building maintenance includes, but is not limited to, such tasks as window cleaning, caulking, metal polishing, replacing lights, painting and glazing. It requires employers to develop written work procedures for the operation, safe use, and inspection of powered platforms, and to provide these procedures to their employees for training purposes. The written program must include “Emergency-Action” plans which allow employers and employees to anticipate and to effectively respond to emergencies that may arise during powered-platform operations

  • Hearing Conservation Plan – 1910.95
    OSHA requires you to develop and implement a “noise monitoring program” (noise monitoring is part of the hearing conservation plan) anytime you have one or more employees who “MIGHT” be exposed to a noise level that exceeds the noise action level. Please note that there are no requirements for a written element but that we (Houston Forklift Safety) believe that having a written plan will help to fulfill the requirements of this OSHA regulation.
  • Company Safety and Health Management (aka Injury and Illness or Accident Prevention) Plan
    Thirty-four states, including The State of Texas, require or encourage employers to implement a Company Safety and Health Management Plan. These plans go by many names (injury and illness, accident prevention, etc.), but they all have a common goal. OSHA believes that a written injury and illness prevention program can help employers find and fix workplace hazards before workers are hurt. Statistics have proven that these programs can effectively reduce injuries, illnesses, and fatalities. These same statistics reveal that a written plan can lead to higher productivity and quality, reduced turnover, reduced costs, and greater employee satisfaction.

  • Fall Protection Program – 1910.140
    A fall protection plan is a safety plan for workers who work at elevated heights. Having a detailed fall protection plan is essential to ensure the highest degree of worker safety and the goal of the plan is to provide a safe working environment and to administer the use of fall protection measures, techniques, and equipment.

  • Hot Work Permit Systems – OSHA 1910.252
    Written procedures establishing a permit system are required when the job requires or causes open flames, arcs and/or sparks that could cause a fire or an explosion.
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